22 August 2017

Tech Companies Use Workforce Management Rostering – Does Yours?

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How do you handle your schedules? If you still use pen and paper, you’re behind the times. Which, in the fast-moving tech industry, is a critical mistake. There are modern solutions available that can handle your scheduling. These solutions are already being used by millions of companies across the globe. But, with the economic growth that we’re seeing, especially in the tech sector, it’s important for businesses to start thinking about their scheduling. Just look at some of the largest tech companies. Microsoft, Google, and Apple all use their own innovative solutions for managing their workforce. The same applies to major businesses in other sectors. The need to find an efficient solution for creating schedules increases as the number of employees grows. Below, you’ll find a few of the main reasons why tech companies and other businesses should think about using workforce management rostering software.

1.       Workforce Management Rostering is Flexible
These systems are highly flexible. They include a variety of features to handle the demands of any industry, including the tech industry. The rostering software available includes several modules designed to make scheduling easier. This includes: Automated roster building, Employee availability, Pre-set rule definitions and Individual employee profiles. At the base of this system is the automated roster building. Using pre-set rule definitions and individual employee profiles, scheduling is a quick and simple process. Supervisors can quickly pull up a menu and assign employees to different shifts or individual projects. It all depends on your specific needs. The individual employee profiles include details related to their skill set. This lets companies assign shifts based on skills. You can assign employees based on their position, skill set, pay rate, and availability. It’s this ability to consider availability that helps make rostering software such an effective solution for modern businesses.

2.       Rostering Software Can Help with Recruitment
With the tech industry expected to continue growing in 2017, you can expect businesses to increase their recruitment practices. The top young talent will flock to the tech businesses in search for successful careers. In the modern world, recruitment can be a competitive process. Multiple businesses can be vying for the same group of potential employees. It’s then up to the prospective employees to decide which business best fits their needs. To the current generation that’s now entering the workforce, flexible scheduling is one of the factors that matter most – along with pay rate and the specific job duties. If a business can’t offer flexible scheduling, a prospect could go to another company. Rostering software makes it easier to meet this need. Workforce management rostering systems include the option to allow employees to enter their own availability. They can submit their scheduling needs. When a supervisor attempts to schedule an employee outside of their set availability, a notification is given. This ensures that availability needs are met.

3.       Rostering Software Can Handle a Large Workforce
Another reason to consider using this software is the scalability that it provides. It’s suitable for small organisations, along with businesses with thousands of employees. Again, you can look at the major tech businesses with offices in Ireland. Some of these companies’ employ thousands of workers in a single building. Even though they might have multiple departments, the scheduling challenges remain. The use of advanced rostering solutions helps ensure that every department adheres to the company scheduling policy. There’s consistency that cannot be provided with manual schedule planning.

4.       Workforce Management is Suitable for Start-ups
Along with offering a suitable solution for major organisations, these same systems can be used by tech start-ups and small businesses. There are major advantages to implementing a superior system while your business is still young. It’s easier to deploy a new system when you’ve got a smaller workforce. While you may not think that you need help scheduling a dozen employees, it’s never too early to start planning. You’ll even find that these systems can help reduce the amount of time spent managing your small workforce. But, as your business grows, you’ll be ready to handle the increased challenges. You’ll be prepared to schedule your growing workforce.

5.       Rostering Software Helps Reduce Administrative Costs
The time saved by using rostering software helps reduce administrative costs. The bottom dollar is important to businesses of any size. Any option that can cut costs without reducing the quality of your products or services should be considered – this includes the use of the rostering software. Businesses spend less time on admin tasks when they use software. Manual options always have the potential for errors, which can be costly when these errors are related to schedules and pay.

The decision to invest in workforce management rostering software is a wise one. Even small to medium businesses (SMBs) are increasingly turning to workforce management software to gain better control over their business operations, communications, scheduling, and more. But with so many workforce management software solutions on the market, how do you know what solutions are best suited for your business? There are many things to consider before making a decision, such as scalability, whether you’re spending too much for too little functionality, whether you’re buying more software than you need, and how your new workforce management software solution will be implemented, among many others.

Akolade’s Australian Rostering andScheduling Summit, being held in Sydney from 28 – 30 November 2017 will bring together some of the most exciting and innovative case studies with keynote presentations and panel discussions from leading workforce planning, rostering, scheduling and fatigue management stakeholders. They will address the most significant challenges they are facing today and what is needed in terms of knowledges, strategies, innovation and technology to maximise workforce performance and wellbeing.



Written by: Nicolas Verbeeck


Nicolas was born in Belgium and became an expert in consuming excellent beers, chocolate and waffles. During the winter period you can find him on a hockey pitch and in summer he loves to go for a swim or a surf. In 2013 Nicolas was wondering what the beers, chocolate and waffles would taste like in Australia and never came back. One reason… the weather. Nicolas obtained a masters in International Politics and tries to use this background to produce excellent conferences at Akolade.


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